Admininstrative Specialist II

Full Time | Fayetteville, NORTH CAROLINA | about 1 month

Job Summary

Full Time
Fayetteville
Duke Energy

Job Description


More than a career - a chance to make a difference in people's lives.

Build an exciting, rewarding career with us – help us make a difference for millions of people every day. Consider joining the Duke Energy team, where you'll find a friendly work environment, opportunities for growth and development, recognition for your work, and competitive pay and benefits.

Position Purpose:

This position provides clerical and administrative support to management and operations personnel at a district office or corporate department. The incumbent may also be responsible for coordinating special events and programs in support of community outreach and company-wide initiatives.

Principal Accountabilities:

·       Timely and accurately enter data into systems.

·       Maintain files and records.

·       Respond to inquiries from other employees or external parties or route to the appropriate person.

·       Schedule meetings and make travel arrangements. May coordinate maintenance or repair work for facilities.

·       Coordinate calendar for facilities and other activities as requested by Building Services department.

·       Operate and maintain office equipment.

·       Receive, sort and distribute mail.

·       Compose correspondence and respond to routine requests/inquiries as directed by management.

·       Perform other duties as assigned.

·       Compile reports of data and check for accuracy. Verify discrepancies and make corrections.

·       Serve as the primary contact for inspections and construction projects.

·       Process invoices and check requests or other accounting related documents.

·       Process credit checks and file for job permits when necessary.

·       Assist in the formulation of budgets and monitor for accuracy of accounting codes.

·       Process third-party damages.

·       Assist other employees with reporting of expenses.

·       Track and report time for payroll purposes.

·       Order and maintain inventory of office supplies.

·       Perform on-going program maintenance for corporate initiatives such as wellness and safety.

·       Plan and coordinate activities for special events.

·       Perform other duties as assigned.

 

Minimum Requirements:

·       High school diploma or equivalent

·       Proficiency in Microsoft Office software

·       Knowledge of office practices, procedures and office equipment

·       Effective verbal and written communication skills

·       Professional appearance and telephone manner

·       Ability to interact with other employees at all levels as well as with the public, contractors, vendors and representatives from governmental agencies

·       Ability to prioritize and meet deadlines

Preferred Requirements:

·       Associate’s degree or training in office administration or office technology

·       Prior work experience in the utility industry

Physical Requirements:

·       Able to work using a computer for extended periods of time

·       Able to bend, stoop, reach overhead, lift and carry items up to 25 lbs. on occasions

Travel Requirements

5-15%


Relocation Assistance Provided (as applicable)
No


Represented/Union Position
No


Visa Sponsored Position
No

Posting Expiration Date

Monday, September 17, 2018

All job postings expire at 12:01 AM on the posting expiration date.


Please note that in order to be considered for this position, you must possess all of the basic/required qualifications.

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