Administrative Officer

Full Time | Fayetteville, NORTH CAROLINA | 10 days | Deadline: 02 Oct 2020

Job Summary

Full Time
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Job Description


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Duties
Summary

This position is located in the Mid-Atlantic Health Care Network, Veterans Integrated Service Network (VISN 6), Fayetteville VA Medical Center Mental Health Service Line Fayetteville NC. The position has the responsibility for directing and coordinating the administrative, operational and planning activities.

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Responsibilities

DUTIES INCLUDE BUT ARE NOT LIMITED TO:

  • Responsible for problem solving across multiple areas (e.g. retrieving records, reports, data, and regulations), contacting appropriate service line, facility or vendors involved as necessary. The incumbent is responsible for assessing program or service inquiries and to arrive at timely and acceptable solutions and recommendations.
  • Collects and compiles data in preparation of numerous reports for review on a weekly, monthly and quarterly basis. The incumbent is responsible for analytical, evaluative, and developmental or advisory work, which is directed toward implementing, revising or eliminating policies, practices, methods, procedures and /or organizational structures.
  • Ability to do Short- & Long-Range planning.
  • Ability to provide technical expertise in the field of health care planning and comprehensive advice and assistance to the Chief, Mental Health Service or designee regarding possible need for revision of regulations and policies governing planning activities.
  • Ability to develop & implement policies & procedures.
  • Ability to develops Mental Health Service Memorandums and/or policies as required by VHA Directives and Handbooks and other accrediting bodies (Joint Commission, CARF). Responsible for the development and implementation of policies and procedures for the program. (This position recognizes the need for new policies and brings such policies to the attention of the supervisor).
  • Collaborate with other services to resolve problems and to obtain needed support services. Makes recommendations to leadership regarding necessary human resources, equipment, and space, to effectively support the mission.
  • Maintain Human Resource (HR) records to ensure that all essential elements are included in the employee's service folder. Administratively responsible for HR management functions including recruitment, initiating classification, staffing, employee relations, the performance appraisal process, employee awards, pay/leave administration, training, travel, EEO programs, worker's compensation, and performing necessary research related to human resource management.
  • Knowledge of Human Resources Management regulations, specifically but not limited to: recruitment, performance management, position management, incentive awards, leave administration, workload distribution in order to utilize staff with maximum efficiency.
  • Provides ongoing informal training and assistance to new personnel regarding office policies and procedures. Coordinates dissemination of information regarding health benefits, thrift savings plan, life insurance, retirement, and other employee benefits.
  • Assists in the formulation and execution of annual budget including salaries, travel, supplies, equipment, and all other general operating expenses. Analyzes replacement and additional clinical equipment needs, determines priorities, writes appropriate justifications, and serves as a resource to the Chief and Facility Management on equipment needs.
  • Assemble and compiles budget information and maintains running account of funds allocated and expended. Makes interim adjustments where necessary by applying knowledge and understanding of budgetary policies, procedures, and regulations.
  • Make interim adjustments where necessary by applying knowledge and understanding of budgetary policies, procedures, and regulations.
  • Develop regular cost ceiling reports, while maintaining running control of funds to ensure that accounts are within authorized levels.
  • Knowledge of accounting, bookkeeping, and budgeting processes to ensure accurate generation of data, reports, proposals and budget performance tools.
Work Schedule: 8:00am - 4:30pm
Compressed/Flexible: NOT AVAILABLE
Telework: NOT AVAILABLE
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD7914
Relocation/Recruitment Incentives: NOT AUTHORIZED
Financial Disclosure Report: Not required


Travel Required

Not required


Supervisory status

No


Promotion Potential

11



DUTIES INCLUDE BUT ARE NOT LIMITED TO:

  • Responsible for problem solving across multiple areas (e.g. retrieving records, reports, data, and regulations), contacting appropriate service line, facility or vendors involved as necessary. The incumbent is responsible for assessing program or service inquiries and to arrive at timely and acceptable solutions and recommendations.
  • Collects and compiles data in preparation of numerous reports for review on a weekly, monthly and quarterly basis. The incumbent is responsible for analytical, evaluative, and developmental or advisory work, which is directed toward implementing, revising or eliminating policies, practices, methods, procedures and /or organizational structures.
  • Ability to do Short- & Long-Range planning.
  • Ability to provide technical expertise in the field of health care planning and comprehensive advice and assistance to the Chief, Mental Health Service or designee regarding possible need for revision of regulations and policies governing planning activities.
  • Ability to develop & implement policies & procedures.
  • Ability to develops Mental Health Service Memorandums and/or policies as required by VHA Directives and Handbooks and other accrediting bodies (Joint Commission, CARF). Responsible for the development and implementation of policies and procedures for the program. (This position recognizes the need for new policies and brings such policies to the attention of the supervisor).
  • Collaborate with other services to resolve problems and to obtain needed support services. Makes recommendations to leadership regarding necessary human resources, equipment, and space, to effectively support the mission.
  • Maintain Human Resource (HR) records to ensure that all essential elements are included in the employee's service folder. Administratively responsible for HR management functions including recruitment, initiating classification, staffing, employee relations, the performance appraisal process, employee awards, pay/leave administration, training, travel, EEO programs, worker's compensation, and performing necessary research related to human resource management.
  • Knowledge of Human Resources Management regulations, specifically but not limited to: recruitment, performance management, position management, incentive awards, leave administration, workload distribution in order to utilize staff with maximum efficiency.
  • Provides ongoing informal training and assistance to new personnel regarding office policies and procedures. Coordinates dissemination of information regarding health benefits, thrift savings plan, life insurance, retirement, and other employee benefits.
  • Assists in the formulation and execution of annual budget including salaries, travel, supplies, equipment, and all other general operating expenses. Analyzes replacement and additional clinical equipment needs, determines priorities, writes appropriate justifications, and serves as a resource to the Chief and Facility Management on equipment needs.
  • Assemble and compiles budget information and maintains running account of funds allocated and expended. Makes interim adjustments where necessary by applying knowledge and understanding of budgetary policies, procedures, and regulations.
  • Make interim adjustments where necessary by applying knowledge and understanding of budgetary policies, procedures, and regulations.
  • Develop regular cost ceiling reports, while maintaining running control of funds to ensure that accounts are within authorized levels.
  • Knowledge of accounting, bookkeeping, and budgeting processes to ensure accurate generation of data, reports, proposals and budget performance tools.
Work Schedule: 8:00am - 4:30pm
Compressed/Flexible: NOT AVAILABLE
Telework: NOT AVAILABLE
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD7914
Relocation/Recruitment Incentives: NOT AUTHORIZED
Financial Disclosure Report: Not required


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