Executive Assistant ( VP & Physician Level Support ) Seattle / Two Union

Full Time | Seattle, WASHINGTON | 10 days

Job Summary

Full Time
Seattle
Kaiser Permanente

$151,542 Average salary of similar jobs | Check Salary...

Job Description


THIS POSITION WILL SUPPORT THE VP, CONTINUUM OF CARE AND PHYSICIAN PARTNER  -  DIRECTOR OF OPERATIONS, ACUTE AND POST-ACUTE.  TRAVEL FOR THIS POSITION IS LOCAL.


Great News!

Kaiser Permanente Washington is currently seeking an Executive Assistant I to join our fantastic team in Seattle, WA at Two Union!

The individual in this role will be supporting both our Vice President Continuum of Care, as well as the associated Physician Partner in this lane.

This is a higher visibility opportunity, so your strong ability to multi-task , provide excellent internal and external customer service and support executive level staff will serve you well in this role!


Provide administrative support to a Vice President. Prepare presentations, reports and complex correspondence on a variety of issues. Anticipate business needs and handle urgent and confidential matters. Organize requests and allocate time to prioritize work. Respond appropriately and make commitments on behalf of the executive. Coordinate leadership meetings, retreats and special events. May act as resource for budget, payroll and human resource issues for the department.


Essential Responsibilities:

  • Coordinates complex projects and all aspects of leadership meetings, retreats, travel arrangements, and special events. Creates agendas, distributes documents, coordinates guest presentations, manages project costs, timelines, equipment needs, makes recommendations, takes minutes, and drafts meeting summaries. Also may establish and maintain systems to support timely follow up and implementation of leadership assignments and decisions.
  • Manages calendar, communication, and correspondence. Independently anticipates business needs, organizes and triages requests, and allocates time accordingly to enable the accomplishment of priority work in the face of multiple demands. Identifies and independently resolves conflicts. Assures timely response to internal and external customers; represent executive's interests and perspective to those customers. On own authority, responds and makes commitments on behalf of the executive. Also may coordinate and represent divisional interests in community, charitable, or academic activities.
  • Prepares presentations, reports, newsletters, and other complex correspondence on a variety of issues, for both internal and external audiences. Complete ad hoc projects and research on confidential matters. Interfaces with high level internal and external contacts, which requires in-depth knowledge and understanding.
  • Provides service recovery and may author responses to consumers, staff , or vendors by telephone and e-mail.
  • May manage the budget, payroll and HR issues for the department.

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