Operations Clerk

Seattle, WASHINGTON | 6 months
This position may have expired!

Job Summary

Waggener Edstrom

Job Description

Join our Operations team!  We're currently looking for an Operations Clerk to join our fun team in our Bellevue office!


The Operations Clerk will perform general facilities operations (80%) as well as an administrative, reception desk, customer facing duties (20%). This role will include customer service, data entry, receiving and purchases goods and services for general office upkeep.  

Job Functions:

  • Maintain agency kitchens and general facility tasks. This includes the following: unload dishwashers, make coffee, maintain cleanliness and organization of general area, clean/stock refrigerators, etc)
  • Post conference room schedules and check conference rooms throughout the day for cleanliness. Stock white board supplies as needed
  • Handle outgoing mail requests (including general shipping and FedEx). This includes daily interoffice shipments as well as regular mail that is sealed, labeled and ready to be stamped. May assist with larger team mailings (including copying, collating, labeling, etc.) as time allows.
  • Maintain clerical rooms on each floor, including general organization and office supply orders
  • Assist with employee cube moves (including cleaning/prep of cube space, box delivery and assistance moving employee’s personal items to new space).
  • Handle basic maintenance of office equipment (copiers, printers, fax machines, etc.). Maintain supply inventory. Elevate service requests to Ops Leads when assistance from outside vendor is required.
  • Performing/overseeing the applicable tasks associated with the opening and closing of the WE office.
  • Handle calls, screens call and determines nature and routes calls effectively.
  • Greets clients and other visitors at the front desk. Notifies appropriate staff member or takes action required to have all non-employee guests sign in and wear a visitor badge.
  • Responds to inquiries and requests for general information from external and internal sources.
  • Other duties as assigned.




Minimum/Preferred Requirements:

  • High school education or equivalent required, college degree preferred
  • 0-2 years of professional experience, preferable in a customer service or professional office role
  • Proficiency with Microsoft Office suite (particularly Outlook, Word, SharePoint, PowerPoint and Excel)


Additional Requirements:

  • Worked in a team environment
  • Client and business environment, Customer service orientation is a must. Job pressure may exist.
  • Must be able to work more than 40 hours per week on occasion
  • Experience working globally or with colleagues in multiple locations; Ability to Travel, up to 5%
  • Faced paced team environment (frequent tight deadlines, multitasking, etc)
  • Strong presentation and consulting skills along with the ability to read, write and speak English
  • Ability to lift up to 25 lbs.

Equal Opportunity: WE provides equal employment opportunity and does not discriminate against an employee or applicant because of age, race, color, religion, gender, national origin, veteran status, disability, sexual orientation, gender identity, marital status, or other legally protected class status.


Diversity and Inclusion: WE values a diverse and inclusive workforce and is committed to creating a workplace where everyone thrives. We promote an atmosphere in which diversity of people and ideas are welcomed and valued. Diversity includes differences in race, religion, gender, age, lifestyle, ethnic background and sexual orientation as well as differences in experiences and ideas.



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