Proposal Development Team Coordinator

Italy, TEXAS | 8 months | Deadline: 20 Nov 2019
This position has expired. Do not apply!

Job Summary


Job Description


POSITION Proposal Development Team Coordinator

AREA/DEPARTMENT Business Development Department

PLACE OF WORK Save the Children Italia Onlus (Roma)

REFERS TO Business Development Head of Department


SALARY 30.000 € - 33.000 € Gross Salary



Save the Children is the world’s leading independent organization for children.

OUR VISION is a world in which every child attains the right to survival, protection, development and participation.

OUR MISSION is to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives

Save the Children Italia (SC IT) was created as an ONLUS in 1998 and is now a prominent member of Save the Children International.


ACCOUNTABILITY: We take personal responsibility for using our resources efficiently, achieving measurable results, and being accountable to supporters, partners and, most of all, children.

AMBITION: We are demanding of ourselves and our colleagues, set high goals and are committed to improving the quality of everything we do for children.

COLLABORATION: We respect and value each other, thrive on our diversity, and work with partners to leverage our global strength in making a difference for children.

CREATIVITY: We are open to new ideas, embrace change, and take disciplined risks to develop sustainable solutions for and with children.

INTEGRITY: We aspire to live to the highest standards of personal honesty and behavior; we never compromise our reputation and always act in the best interests of childre n.

To finance our work, we depend on the support of the general public, volunteers, the corporate sector, governments and international donor agencies.


At Save the Children Italy we are committed to the safeguarding and protection of children in our work. Save the Children believes that a child or young person should never experience abuse of any kind. We have a responsibility to work in a way that promotes the welfare of children and protects them from harm. Our Organization has a zero tolerance approach to any harm to or exploitation of a child by any of our staff, representatives or partners. Save the Children expects the highest standards of behavior from all its staff when dealing with children. Those who are representing Save the Children must adhere to the Child Safeguarding Policy, both in their private and professional lives

Save the Children Italy will do everything possible to ensure that only those who are suitable to work with children are recruited to work for us.


This role will contribute to SC Italy Institutional Partnerships & Business development strategy by ensuring that high quality proposals are submitted to key Donors, and coordinating a team of proposal development experts (PDE) and a roster of specialized consultants. The position plays a key role in ensuring that Save the Children project development practices are streamlined within International program staff and aligned with International standards, and that adequate resources are activated to respond efficiently and effectively to funding opportunities. Also, this position leads on COs capacity building in proposal development and Donors compliance, in line with SC Italy role within the SCA system.


Proposal Development & KPIs analysis

· Lead on the proposal development process from the go-no-go decision to the signature of the contract with the Donor. To this end, ensures coordination of different actors involved in the process and ensures their involvement and required approvals in relevant key stages of the process

· Monitor progress against the timeline set for proposal development, communicating regularly with all stakeholders and escalating issues when necessary

· Provide oversight and approval of all proposals developed by PDE and consultants, ensuring high quality and relevance to our donors priorities and guidelines, and adherence to organisational quality standards

· Ensure Country Offices are appropriately guided in the project design to respond to the call for proposal priorities

· Continuously seek to improve proposal quality by guiding on evaluation and lessons learned from relevant proposal development processes, and effectively building strategic learning into news concept notes and proposals

· Lead on tracking, monitoring and analysing identified KPIs related to proposal development and analysis of strengths and weaknesses of submitted proposals

· With reference to highly strategic proposals and/or in case of internal capacity & resources gaps, the position will assume direct proposal development tasks

Team coordination

· Ensure leadership and coordination of proposal development experts to drive high performance and delivery against SC Italy vision and objectives

· Be responsible for leading, line manage and motivating the Proposal Development team to ensure staff are engaged, set up to succeed and feel supported to meet their professional development objectives

· Effectively manage team capacity and workload to ensure effective prioritisation and the efficient delivery of agreed work outputs against deadlines

· Conduct regular performance reviews, identifying and ensuring learning needs are met and exceeded

· Build team capacity where necessary and identify learning and development opportunities to ensure we are best placed to achieve our organisational priorities and positioned as partner of choice externally

· Activate resources for project development in response to the funding opportunities identified, deciding on the most appropriate resource. Coordinate a roster of external proposal development consultants (including contracting, coordination during the proposal development process, feedback & evaluation of the consultancy)

Country Offices Capacity Building

· Coordinate, facilitates and guarantees COs capacity building sessions to deepen the colleagues knowledge of how to develop and deliver high quality proposal in coordination with SCI and other members

· Deliver tailored capacity building in key priority countries (and webinars)

· Supervise and directly contribute to the revision of training modules within the EU Account management Group


• The position participates to internal learning processes

Sits in SCA/Account working groups which are relevant to the position, as well as in SC Italy taskforces activated at department and/or direction level

• The position may require involvement in donor engagement activities linked to specific opportunities, as relevant

• The position may participate to project kick off meetings, when relevant


• Master degree in International Studies, Human Rights, Political Sciences, International cooperation, Economics

• Extensive experience (minimum 6 years) in proposal development for institutional donors (DEVCO; ECHO; AICS as a minimum), capacity building to multicultural audiences on institutional donors related matters (compliance, templates, etc), business development KPIs tracking and analysis.

• Previous experience in an International NGO (Overseas working experience is a major plus)

• Strong proposal development skills and detailed knowledge of Logical Framework & Theory of Change approaches, PCM, budget development, AICS, ECHO, DEVCO rules & procedures as a minimum.

• Previous successful experience in people management (at least 2 years)

• Fluent in English and Italian, both written and verbal


•Capacity to relate to a different range of internal and external stakeholders

•Flexible and adaptable to changing context

•Pragmatic/solutions oriented/problem solver yet having strong analytical skills

•Strong team player

•Able to work effectively with others towards the achievement of common objectives

Positive attitude, high sense of responsibility and strongly result-oriented.

The position leaves space for proposing new business practices and tools, thus we will assess the capacity of the candidate to be proactive and collaborate with the team in finding efficient and suitable solutions


•Strong commitment to Save the Children values

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