Recruiting Associate

New York City, NEW YORK | 6 months
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Job Summary

New York City
Bain & Company

$49,976 Average salary of similar jobs | Check Salary...

Job Description

Position Summary:


As a member of the Global Recruiting team, the Recruiting Associate will provide administrative support to the Consultant Recruiting team. The Recruiting Associate will assist in the planning and execution of global on-campus Summer Associate (SA) and Consultant (CON) and recruiting efforts across core MBA Campuses and assigned Bain office.

Responsibilities and duties:


Event Planning and Execution

  • Plan global events for Consultants and Summer Associates at targeted business schools including venue selection, contract coordination with Bain Legal and Finance and other logistics
  • Manage event invites, student sign up, scheduling and RSVPs
  • Attend recruiting events (often outside of the office) and execute event details
  • Work with team and global office recruiters to assist with logistics for interview days, including food, space, travel, and materials. Responsibilities will be applicable for all rounds of interviews.
  • Assist in screening logistics, including resume reviews, scheduling students, creating recruit folders, name tags and Bain interviewer packets using Avature (Bain Recruiting System), booking travel and sending confirmations, and creating surveys

Communication Management 

  • Communicate & correspond with recruits on a regular basis. Maintain incoming inquiries, applications, and generate appropriate responses in a timely manner
  • Support external marketing communications with School Career Development Offices and Clubs including email campaigns, invitations, campus flyers and room bookings on campus
  • Maintain regular communication with other Bain offices regarding logistics for marketing and interviewing events and act as the on-site coordinator/representative
  • Provide clear, timely responses to consulting staff involved in recruiting (e.g., interviewer schedules, managing commitments, recruiting events, etc.

Other Logistics Support

  • Assist in commitments process for all SA/CON recruiting events, helping the recruiting coordinator(s) as needed
  • Utilize Avature for data entry, event management & reporting in a timely & accurate manner
  • Assist with recruit expense reimbursements as needed
  • Attend team meetings and schedule follow-up meetings as necessary
  • Support relationship management process, focusing on identification of priority recruits and facilitating connections with Bain employees
  • Monitor and proactively maintain recruiting supplies
  • Work closely with team to support and execute select aspects of Offeree Weekend and Summer Associate programs and events
  • Assist with offer and closing process for offerees from assigned schools, including managing paperwork, coordinating closing activities, etc.
  • Assist in evaluation of recruiting performance, including collecting/assembling data and assisting with analyses as directed
  • Perform other administrative duties as requested or as responsibilities dictate


  • Bachelor’s degree strongly preferred
  • 1 year of administrative and/or Recruiting support experience, preferably in a professional services firm, or combination of educational and work experience
  • Outstanding interpersonal, written/verbal communication, customer service and organizational skills
  • Comfort interacting with recruits, vendors, and Bainies of varying tenure
  • Ability to thrive in a fast-paced and changing environment
  • Ability to demonstrate good judgment and handle highly confidential information in a professional manner
  • Ability to work independently and as an integral member of various teams
  • Meticulous attention to detail and time management skills
  • Ability to meet deadlines, prioritize assignments and juggle multiple tasks simultaneously
  • Proficiency in Microsoft Windows, Outlook, Word, Excel, PowerPoint, HRIS and database skills
  • Highly motivated self-starter with strong customer service focus
  • Flexibility with hours; ability to work overtime and evenings as needed


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