Senior Executive Administrative Assistant (Internal)- HR

Phoenix, ARIZONA | 3 months

Job Summary

Scottsdale USD

Job Description



FLSA STATUS:  Non-Exempt




Incumbents provide confidential and complex administrative support to the Assistant Superintendent and multiple directors in his/her charge. Duties include: maintaining confidential files and information; conducting special research; coordinating office functions; and researching and responding to issues and questions on behalf of the Assistant Superintendent and his/her directors. Incumbents may serve as a lead over lower-level administrative support staff.


The position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the needs of the department.

DUTIES & RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.)


·         Performs a variety of administrative support activities and duties including maintaining files and                      records for assigned area of responsibility, developing and typing correspondence and reports,                        assisting telephone callers and office visitors, and maintaining databases.

·         Administers a variety of assigned programs or work assignments including acting as a liaison for the                program, maintaining files and information, monitoring program budget, and processing related forms,            applications, etc.

·         Manages activities within the department of the Assistant Superintendent which includes:                              communications, budgeting, workflow, media inquiries, public inquiries, and/or other related                          information.

·         Represents the Office of the Assistant Superintendent with the public and the community.

·         Attends a variety of meetings in support of executive in assigned area of responsibility, which includes:            recording meeting minutes; preparing and disseminating minutes; and/or, performing other related                activities.

·         Provides complex verbal and technical guidance to various inquiries regarding department-related                  procedures and software.

·         Creates, develops, and monitors budgets for the Assistant Superintendent’s Office; analyzes financial              constraints and timelines.

·         Performs other duties of a similar nature or level.


EDUCATION & EXPERIENCE (positions in this class typically require):


·         Associate’s Degree or a related field

·         Five years of progressively responsible secretarial experience supporting senior and/or executive                    managers; or, an equivalent combination of education and experience sufficient to successfully

          perform the essential duties of the job such as those listed above.


LICENSING REQUIREMENTS (positions in this class typically require):


·         None


KNOWLEDGE (position requirements at entry):


·         Office management practices and standard operating procedures

·         Customer service principles

·         Applicable Federal, State, and local laws, rules, regulations, codes, and guidelines

·         Recordkeeping practices and procedures

·         Filing techniques and practices

·         Modern office equipment

·         District policies and procedures

·         Basic budgeting principles and procedures

·         Stenography practices

·         Parliamentary procedures

·         School district operating procedures and practices

·         Advanced practices and procedures in area of assignment

·         Grammar, punctuation, and spelling

·         Basic mathematical principles and concepts


SKILLS (position requirements at entry):


·         Maintaining confidentiality

·         Prioritizing and assigning work

·         Operating a computer and related software applications

·         Operating modern office equipment

·         Maintaining records

·         Composing, editing, proofreading, and formatting letters, correspondence, reports, and other written              materials

·         Developing, tracking, and monitoring budgetary expenditures

·         Reading and interpreting applicable laws, rules, regulations, codes, guidelines, policies, and procedures

·         Taking, preparing, and disseminating meeting minutes

·         Working independently

·         Performing mathematical calculations

·         Gathering and organizing information

·         Communication and interpersonal skills as applied to interaction with coworkers, supervisor, the                      general public, etc. sufficient to exchange or convey information and to receive work direction.




Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions.



Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.



The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.


Return To Work Retirees will have an hourly rate approximately 9% lower than listed below without falling below minimum wage. 



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