Vehicle Administration Coordinator

Miami, FLORIDA | 8 months
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Job Summary


Job Description

The Vehicle Administration Coordinator is responsible for performing a variety of tasks that require high level analytical skills (e.g. account reconciliations) as well as attention to detail (e.g. when entering data at a unit level within the system). The position requires application of computer skills (such as Excel) and procedures within assigned functional area. This position works with direct supervision and instructions for routine assignments, and detailed information for new work or special assignments. This position requires the individual to have a good knowledge of the position or area and substantial understanding of the job.

  • High school diploma or equivalent
  • Bachelor's degree or equivalent experience preferred
  • One (1) year or more experience in an Accounting Department and office setting in a large company
  • Strong verbal and written communication skills
  • Ability to work independently and as a member of a team
    Working knowledge of Microsoft Office (Word, Excel, Outlook, etc.)
  • Capable of multi-tasking, highly organized, with excellent time management skills
  • Detailed oriented with excellent follow-up practices
  • Extremely reliable, timely and consistent
  • Basic computer skills such as: PDF and SnagIt
  • Basic Accounting (beginner level)
  • Intermediate Level in Microsoft Office Excel (intermediate level)
  • Intermediate Auditing skills (intermediate level)

  • Oversee the Fleet Buy Out (FBO)/Takeover process. This includes reviewing the supporting documentation received for completeness and accuracy, completing the Takeover package for Management’s review, and processing the necessary JV entries and tracking monthly schedules
  • Complete necessary month close procedures, such as: reviewing and distributing automated system Journal Voucher (JV) Entries summary reports (e.g. First Fuel, RPM units, CAPRO, etc.), and preparing schedules (e.g. Puerto Rico monthly activity report, Credit Sales Tax Cap Variances report, etc.)
  • Oversee the Presidential Customer Rebates process. This includes ensuring that all required reports are obtained and the necessary JV entries are posted accordingly as well as communicating with the Sales team to ensure that the underlying rebate payments are processed timely and correctly
  • Prepare and analyze monthly account reconciliations (e.g. NUA accounts and FHVUT accounts)
  • Develop manuals for department wide training sessions on computer skills (e.g. SnagIt, Excel, Hyperion, etc.) to promote cross training among VA group
  • Assist team members in Billing group with preparing invoices for payment Performing other duties as required
  • Performs other duties as assigned


Ryder is proud to be an Equal Opportunity Employer and Drug Free workplace. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

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